winForce COST SAVINGS REVIEW:

VIEW A SAMPLE COST SAVINGS WORKSHEET

Document Copies: The cost of scanning a document is similar to the cost of  photocopying an item. However, it is always necessary to make multiple photocopies of  the document set in order to permit more than one person to work on the case and to cope with disclosure and discovery demands. The costs of these multiple sets quickly spiral into budget overruns. By contrast, once the document set is scanned into WinForce, additional paper copies are no longer necessary, immediately generating truly substantial savings.

File Retrieval: WinForce eliminates the frustration of locating documents during and after an investigation or trial. All investigative and case information can be instantly retrieved from a workstation rather than by a trip down the hall to the file room or to central storage. WinForce not only makes files instantly available, its use of electronic images ensures archival integrity by eliminating the possibility of accidental loss or destruction of important items.

Memorializing Notes: All attorneys and paralegals capture relevant information from the file in the form of notes. Currently, notes are made on notepad paper, sticky notes, or simply communicated verbally in passing. This too often results in critical data loss during the investigation. Furthermore, space limitations mandate the discarding of these important notes prior to storage. WinForce memorializes all notes electronically and allows authorized users immediate access to all pertinent notes during the investigation or after the file is closed.

Storage Space:  When documents are scanned into WinForce, the need for additional paper copies is eliminated and the amount of storage space for documents is therefore greatly reduced. After documents are scanned, originals can be stored in sequential order without the need for further subdividing or organizing. Furthermore, the originals can be moved to a cost effective storage space rather than expensive file cabinets, desks, and professional office space.  When a case is closed, files can be locally stored on inexpensive media, eliminating the need for costly and time-consuming retrieval of documents from storage to prepare appeals and habeas responses.

Supervisory Assistance:  WinForce provides supervisors with the ability to easily review each investigation at any time without disturbing the attorneys assigned. As a result, progress can be quickly assessed, allowing supervisors the opportunity to provide timely guidance and support to their team.

Liability Protection: Recent changes in statutory and case law make prosecutors more vulnerable than ever before to civil actions brought by defendants. Because WinForce maintains and memorializes all notes generated during the preparation of a case, it automatically preserves information critical to the defense of such actions without additional demands on the time of already overworked prosecutors.

Improved Morale:  Because WinForce dramatically improves productivity, eliminates time-wasting tasks, and enhances effectiveness, morale is raised among all attorneys and staff. The combination of increased performance and rising confidence makes WinForce a potent force multiplier for existing assets.